How PTO accrual is calculated
PTO policies commonly accrue time in one of several ways: by hours worked, as a fixed number of hours each pay period, or as another fixed allocation.
Per-hour accrual
PTO earned = hours worked × accrual rate
If you work 160 hours and earn 0.05 PTO hours for each hour worked, you accrue 8 hours of PTO.
Per-pay-period accrual
PTO earned = number of pay periods × PTO hours per pay period
This is useful when a policy grants a consistent amount on each paycheck rather than tying accrual directly to hours worked.
Projected balance
Projected balance = current balance + carryover + PTO earned − PTO used
If you enter a balance cap, the projected balance will not exceed that cap.
Frequently asked questions
What accrual rate should I enter?
Use the rate stated in your employer's PTO policy or plan. This calculator does not determine which rate applies to you.
Does this calculate PTO according to state or country law?
No. It performs arithmetic using the policy values you enter. Legal requirements and employer policies can differ by location and circumstance.
What does a PTO cap mean?
A cap is the maximum balance allowed under a policy. When a cap is entered, this calculator limits the projected balance to that value.