How to track time off
Start with the opening balance for each leave category, add any time earned during the period and subtract time already used.
Current balance = opening balance + earned − used
If future leave is already scheduled, subtract it separately to see what remains available after those plans.
Available after scheduled = current balance − scheduled leave
Example
If your PTO opening balance is 40 hours, you earn 24 hours, use 16 hours and schedule another 8 hours, your current balance is 48 hours and your available balance after scheduled leave is 40 hours.
Why separate leave categories?
Some employers maintain separate balances for vacation, sick leave, personal leave or other paid time off. Keeping categories separate makes it easier to compare your records with a policy or payroll system.
Printable and CSV-friendly
You can print the tracker or download the current rows as CSV for use in a spreadsheet.
Frequently asked questions
Does this tracker save my balances?
No. This version calculates in your browser and does not provide persistent account storage.
Is scheduled leave already deducted from current balance?
No. Current balance reflects earned minus used time. Scheduled leave is shown separately so you can see availability after future plans.
Can I use this for company payroll records?
It can help with personal reconciliation, but official balances should be verified against your employer or payroll system.